A task hub that plugs into your existing schedule
Plan, assign, and track every maintenance task from a single platform
Maya's task module connects spray applications, irrigation rounds, mowing programmes, and team assignments into one log. It surfaces the data other Maya modules already collect, turning your existing workflows into an auditable, searchable record without asking your team to change how they operate.
Why Digital Task Management Matters for Greenkeeping
A typical 18-hole golf course runs 20 to 40 maintenance tasks daily across greens, tees, fairways, bunkers, and surrounds. These tasks involve different team members, different equipment, and different timing requirements. When managed through verbal briefings or whiteboards, tasks get missed, duplicated, or completed in the wrong order. There is no record of what was done, when, or by whom.
Maya digitises the entire workflow. Tasks are created, assigned to team members, linked to specific zones and equipment, and tracked to completion. Every completed task is logged with a timestamp and operator, creating a full audit trail. For chemical applications like spraying and fertilising, the task record connects directly to Maya's spray tracking and nutrient management modules, so the data flows automatically without double entry.
Tasks You Can Schedule
Maya supports every type of turf maintenance task, from daily routines to seasonal operations.
Task Management Capabilities
Everything you need to plan, coordinate, and track maintenance across your facility.
Visual Task Scheduling
Create and schedule tasks on a calendar view with drag-and-drop simplicity. See your entire week at a glance, identify gaps, and prevent scheduling conflicts across zones and teams.
Team Assignment & Notifications
Assign tasks to specific team members with clear instructions, zone details, and equipment requirements. Team members receive notifications on their mobile devices and can update task status in real time.
Spray & Application Scheduling
Schedule spray rounds, fertiliser applications, and other chemical treatments with direct links to Maya's spray tracking module. Product, rate, and zone details are pre-filled from the schedule, reducing errors and saving time.
Recurring Task Templates
Set up templates for routine tasks that repeat daily, weekly, or on custom intervals. Mowing schedules, irrigation rounds, and regular maintenance tasks are created once and automatically populated on the calendar.
Zone-Based Task Planning
Plan tasks at the individual zone level: specific greens, tees, fairways, or pitch areas. See which zones have been maintained recently, which are overdue, and what is scheduled next.
Completion Tracking & Activity Log
Every completed task is logged with timestamp, operator, duration, and any notes. Build a complete activity history for each zone on your facility, available for reporting and compliance.
Benefits of Digital Task Management
Moving from verbal briefings to a digital system changes how your team operates.
Less Time Planning, More Time Doing
Recurring templates and drag-and-drop scheduling reduce daily planning time. Morning briefings become focused reviews rather than from-scratch planning sessions.
Every Team Member Knows Their Tasks
No more missed tasks or duplicated work. Each team member sees their assigned tasks, required equipment, and zone details on their mobile device at the start of every shift.
Tasks Connected to Data
Spray tasks connect to chemical tracking. Mowing tasks connect to clipping yield. Fertiliser tasks connect to nutrient records. Every task generates data that feeds into Maya's intelligence layer.
Complete Audit Trail
Demonstrate exactly what maintenance was performed, when, and by whom. Useful for committee reporting, regulatory compliance, tournament preparation records, and insurance documentation.
Mobile AI Assistant for Day Plans & Incidents
Maya's mobile bot lets greenkeepers manage tasks and report incidents on the go, without opening the desktop app. Speak or type, and the assistant takes care of the data entry.
- Create, list, or update day plan tasks directly from the mobile app, with zone, equipment, and assignee filled in automatically.
- Report incidents that occur on the course, vandalism, machinery problems, irrigation faults, with timestamp and location attached.
- Every voice or chat entry flows into the same task log as desktop entries, so your activity record stays complete and audit-ready.
Testimonials
See how Maya transforms operations for leading venues worldwide
"A system which we now feel we would be lost without. We started working with Maya in November 2022 and since its integration, managing our daily staff duties, machinery allocation, and maintenances has become more efficient and effortless. The system facilitates the recording of our fertilising program, allowing vital data recall with the touch of a button. A system which we now feel we would be lost without."
"Maya has become a central tool for the team. Intuitive visuals, fast and responsive, very user-friendly calendar, efficient customer service and alerts that help us throughout the season."
"A tool which stings in the right place. Receiving alerts 48 hours in advance has enabled us to take proactive measures and better manage morning dew. This has significantly reduced destructive fungal attacks. In just one year, Maya has evolved from being a simple weather platform to an indispensable intelligence tool that we rely on each day to support our operations."
"Maya's artificial intelligence allows us to optimise resources and improve the quality of the course. Maya has become a very important tool for maintaining our golf course. Its artificial intelligence allows us to optimise resources and improve the quality of the course. I am convinced that the combination of this technology with the commitment and expertise of our team will mark a new era in golf course management."
"A system which we now feel we would be lost without. Maya has become an essential tool for maintaining Aloha Golf Club. It has now become fundamental for our daily operations as well as for recording multiple data points daily."
"A very useful tool to automate processes. A very useful tool to automate processes, save time and have a broad and precise view of what is happening in the field at a global maintenance level."
"Maya is synonymous with agronomic performance, working towards achieving the most consistent playing quality. We use MAYA daily. For us, Maya is synonymous with agronomic performance, working towards achieving the most consistent playing quality possible throughout the year. It's also about looking toward the future! With Maya, we benefit from the support of predictive tools to optimise soil management, ensure the right fertilisation is provided at the right time, and reduce the use of phytopharmaceuticals."
Scheduling & Task Management FAQ
Yes. Maya is fully accessible from mobile devices. Team members receive task notifications, view their assigned work, and mark tasks as complete directly from the field. They can also add notes and flag issues from their device.
When you schedule a spray task, you can select the product and rate from Maya's product database. Once the task is completed, the application is automatically logged in the spray tracking module with all required details including product, rate, zone, operator, and weather conditions.
Yes. Create a mowing template with the zones, frequency, and any specific instructions, and Maya will automatically populate it on the calendar at your chosen interval. You can adjust individual instances without affecting the template.
Yes. Maya supports multi-site management, allowing managers to view and coordinate tasks across multiple facilities from a single dashboard. Each site maintains its own task calendar, team assignments, and activity history.
Yes. Maya generates detailed activity reports filtered by date range, zone, task type, team member, or any combination. These reports are useful for committee presentations, compliance documentation, and operational reviews.
Bring Order to Your Daily Operations
Join greenkeeping teams using Maya to plan, coordinate, and track every task across their facility.