Fleet and Machinery Management Software
Track, maintain, and optimise every machine in your fleet, regardless of brand
Golf courses, stadiums, and sports facilities rely on fleets of mowers, tractors, sprayers, aerators, and utility vehicles worth hundreds of thousands. Maya's fleet management module centralises all machine data, including usage hours, servicing history, fuel consumption, pre-start safety checklists, and costs, into a single dashboard that helps turf managers reduce downtime, control costs, and extend equipment life.
Why Fleet Management Software Matters for Turf Operations
Turf maintenance equipment represents one of the largest capital investments for any golf course or sports facility. A typical 18-hole golf course operates 30 to 50 machines from multiple manufacturers, each with different service intervals, wear patterns, and operational costs. Without a centralised system, maintenance falls behind, unexpected breakdowns disrupt operations, and cost visibility is poor.
Maya's fleet management module provides a digital register for every piece of equipment, regardless of brand or age. Service schedules, usage logs, fuel records, and repair history are all tracked in one place. This gives turf managers complete visibility over their fleet, enabling planned maintenance rather than reactive repairs, and providing the data needed to make informed decisions about equipment replacement and budget allocation.
Fleet Management Capabilities
A complete toolkit for managing equipment across your facility.
Multi-Brand Machine Registry
Register every machine with make, model, serial number, purchase date, and warranty details. Maya is brand-agnostic, so Toro, John Deere, Jacobsen, Baroness, and any other manufacturer live side-by-side in one unified registry.
Servicing Schedules and Alerts
Maya ships with a database of 5,000+ machines pre-loaded with the manufacturer's recommended service intervals. Add a machine by serial number and the intervals are already there, just tick the ones you want to follow. Custom intervals can be added on top, and Maya alerts your team as each milestone approaches.
Fuel and Energy Tracking
Log fuel consumption for each machine. Track fuel costs over time, compare efficiency between similar machines, and identify equipment that is consuming more than expected.
Usage and Running Hours
Track how many hours each machine operates daily, weekly, and seasonally. Identify underutilised equipment and ensure high-use machines receive proportional maintenance attention.
Cost Per Machine Analysis
Calculate the total cost of ownership for each machine, including purchase, servicing, fuel, parts, and repairs. Use this data to compare machines, justify replacements, and forecast budget requirements.
Pre-Start Safety Checklists
Digital pre-start checklists ensure every machine is inspected before use. Operators complete safety checks on their mobile device, flag issues with photos and notes, and report faults directly to the workshop. Failed checks prevent machines from being assigned to tasks until issues are resolved.
Benefits of Digital Fleet Management
Moving from ad-hoc maintenance to data-driven fleet management.
Reduced Equipment Downtime
Planned maintenance based on actual usage data means fewer unexpected breakdowns during critical maintenance windows. Your team always knows which machines are ready and which need attention.
Clear Cost Visibility
Track what every machine costs to own and operate. Present accurate fleet cost data to committees and boards when requesting budget for repairs, parts, or replacement equipment.
Proactive Maintenance Planning
Service alerts based on running hours and usage patterns mean your workshop team can plan maintenance around quiet periods rather than reacting to breakdowns during tournaments.
Data-Driven Replacement Decisions
When cost per hour rises beyond a threshold, or reliability drops below acceptable levels, the data makes the case for replacement. Remove emotion from capital equipment decisions.
Testimonials
See how Maya transforms operations for leading venues worldwide
"A system which we now feel we would be lost without. We started working with Maya in November 2022 and since its integration, managing our daily staff duties, machinery allocation, and maintenances has become more efficient and effortless. The system facilitates the recording of our fertilising program, allowing vital data recall with the touch of a button. A system which we now feel we would be lost without."
"Maya has become a central tool for the team. Intuitive visuals, fast and responsive, very user-friendly calendar, efficient customer service and alerts that help us throughout the season."
"A tool which stings in the right place. Receiving alerts 48 hours in advance has enabled us to take proactive measures and better manage morning dew. This has significantly reduced destructive fungal attacks. In just one year, Maya has evolved from being a simple weather platform to an indispensable intelligence tool that we rely on each day to support our operations."
"Maya's artificial intelligence allows us to optimise resources and improve the quality of the course. Maya has become a very important tool for maintaining our golf course. Its artificial intelligence allows us to optimise resources and improve the quality of the course. I am convinced that the combination of this technology with the commitment and expertise of our team will mark a new era in golf course management."
"A system which we now feel we would be lost without. Maya has become an essential tool for maintaining Aloha Golf Club. It has now become fundamental for our daily operations as well as for recording multiple data points daily."
"A very useful tool to automate processes. A very useful tool to automate processes, save time and have a broad and precise view of what is happening in the field at a global maintenance level."
"Maya is synonymous with agronomic performance, working towards achieving the most consistent playing quality. We use MAYA daily. For us, Maya is synonymous with agronomic performance, working towards achieving the most consistent playing quality possible throughout the year. It's also about looking toward the future! With Maya, we benefit from the support of predictive tools to optimise soil management, ensure the right fertilisation is provided at the right time, and reduce the use of phytopharmaceuticals."
Fleet Management FAQ
Yes. Maya is completely brand-agnostic. You can register and track machines from Toro, John Deere, Jacobsen, Baroness, Husqvarna, Stihl, and any other manufacturer in a single unified dashboard.
Service intervals are set automatically for each machine based on the manufacturer's machine manual. Maya tracks usage and sends alerts when a machine approaches its next service milestone.
Yes. Maya tracks purchase cost, servicing costs, parts, fuel, and repair expenses per machine. You can view total cost of ownership and cost per running hour for each piece of equipment.
Yes. Fleet management connects with Maya's task coordination module. When assigning tasks, you can see which machines are available, which are due for service, and which are currently in use. This prevents scheduling conflicts and ensures operators have the equipment they need.
Fleet management is available in Maya Golf, Maya Stadium, and Maya Sport. The module adapts to the specific equipment needs of each sector, whether you manage a golf course fleet of 40+ machines or a stadium maintenance team with specialised pitch equipment.
Keep exploring
Related pages across the Maya site.
Take Control of Your Equipment Fleet
Join facilities using Maya to reduce downtime, control costs, and extend the life of their machinery.